Which of my data will be collected?

Only data will be collected that will enable the staff of the GameComp project partners to perform the tasks specified in the funding agreement.

A rigorous discussion was held within the GameComp consortium to limit the amount and type of data collected by the Assessment Tool to a reasonable minimum. Among these are:

• Personal data (Anonymous. Personal identifiers are kept, as far as possible, separate from other data)

• Implemented questionnaires and surveys for evaluation and quality assurance studies.

Legal basis / legal compliance

In accordance with GDPR – the Data Protection Act, the GAMECOMP project collects and processes the described types of user data

• with your consent;

• so that we can create your account to access the Assessment Tool

• so that we can communicate with you and inform you about the GAMECOMP project,

• in the legitimate interest of conducting promotional, dissemination, quality assurance and research activities in accordance with the grant agreement.

A data protection impact assessment is currently being conducted by each of the GAMECOMP project partners.

What will happen to the data collected in the GAMECOMP project?

All personal data will be pseudonymized and, where possible, anonymized in accordance with the GDPR and the ethical guidelines for this set by the GAMECOMP consortium. Your data will be indicated by a unique participation number and every effort will be made to keep separate identifiers such as your name or email address. The data will only be available to a small group of GAMECOMP partner employees who have signed a data protection statement.

The GAMECOMP consortium takes a proactive approach to privacy. We do not use profiling or automated decision-making processes. The GAMECOMP consortium organizations undertake to treat your personal data absolutely confidentially, using it only for the statutory non-commercial purposes of the GAMECOMP project in accordance with the funding agreement. This applies in particular to the design, conduct and evaluation of training, workshops, lectures and learning processes, as well as evaluation studies of all phases of GAMECOMP.

Anonymous research findings will be summarized in project reports, journal articles, presentations and other academic and public research outputs. Citations or key findings will always be anonymous in any formal results, unless we have prior and explicit written permission to attribute by name.

How will my data be stored and processed?

The official organizations of the GAMECOMP consortium will only store, process and use personal data for the statutory purposes of non-commercial activities within the scope of the GAMECOMP project and in accordance with the European General Data Protection Regulation (GDPR).

Organizations forming the GAMECOMP consortium are implementing specially designed policies to prevent unauthorized or inappropriate access to this information. All raw electronic data will be stored on the password-protected and restricted-access GAMECOMP platform. Printed documents (e.g., signed documents, paper surveys) will be securely stored by a staff member of an GAMECOMP partner (specific to your country).

Data retention

The GAMECOMP Consortium will retain raw personal data (e.g., real names, recordings of interviews) only as long as necessary, i.e., until the end of the GAMECOMP project funding period, June 2026.

Appropriately anonymized and processed data sets will be retained after the end of the GAMECOMP project funding period for data sharing – or a similar GDPR-compliant data depository – for future ethically approved research.

Sharing of data with third parties

Internal data sharing (i.e., within one GAMECOMP partner organization) and external data sharing (i.e., between GAMECOMP partner organizations) of participants’ personal data is kept to a minimum and constantly checked for necessity and proportionality, and is only carried out for the purpose of fulfilling the non-commercial activities specified in the GAMECOMP project funding agreement.

Data controller

For data collected on the GAMECOMP project, KUBI Gesellschaft für Kultur und Bildung gGmbH the data controller (as defined in the EU General Data Protection Regulation (Regulation (EU) 2016/679). You may exercise your rights of access, rectification, deletion, opposition, limitation of processing, portability and, where appropriate, the right to revoke your consent, by contacting erasmus@kubi.info.

Who can I contact with questions and complaints?

If you have any questions or concerns about participating in GAMECOMP or about research in the GAMECOMP project, please contact KUBI Gesellschaft für Kultur und Bildung gGmbH (erasmus@kubi.info). For general information on the use and protection of data by KUBI Gesellschaft für Kultur und Bildung gGmbH visit: www.kubi.info

If you wish to make a formal complaint, please contact the KUBI Gesellschaft für Kultur und Bildung gGmbH at erasmus@kubi.info. In your communication, please include the title of the project and detail the nature of your complaint.